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How to Organize Contacts
What is the best way to soft outlook contacts?
Keeping everyone you talk to when you do business like I do is hard to do sometimes, since the day of the roll-a-Dex people have still had a hard time keeping it straight who is who, sometimes with terrible results. Things it seems have still not changed, it must be part of the human condition to forever be deeming information not important no matter how important it really is, that is why it is so very important that you have your Contacts Organized properly while using Outlook to send your emails. There are a couple of key tips or tricks that I use to keep Outlook organized and working well for me, the first thing I do is rank my Contacts and keep them in order of importance from most urgent to least urgent to answer. Secondly I give each contact file a memorable name, something that will remind me of that person, remember to try to keep it nice or that may accidentally come out in future conversations with that contact. My third little trick is to always archive files from the main contact file to another file.
I got a lot of my tips and tricks from sites like google.com, and other search engines like google.com, they were all a really big help and can help you too,that is if these tips and tricks are not for you. So lets being with ranking your contacts from most important to least important as far as being time sensitive, more lucrative, or whatever way you want to look at it, put your most important contacts at the top and the ones that can wait at the bottom.
Once you have your tower of importance built, you will start to see how it is easy to keep your Contacts Organized in Outlook. Having seen and done this it is time to start renaming the files to something that will help you remember more about that contact. Start by trying to combine there name with what they do or what they are known for, make sure to keep it nice and keep it clean, unless they are a client you know you can joke around with. I have learned from experience that sometimes the names you create come out later in conversations or emails with that person, so better that it is nice than mean when it does happen.
Now that you have your tower of importance, they are all named and remembered, it is time to clean out all the irrelevant past emails from each contacts file and archive them in a file with the same name and maybe a number 2 after it show that it is a secondary file and only used for reference and recalling past conversations, and you will be safe as long as you don't exceed the Outlook 2GB PST File Max Size. It is always good to keep your past emails in business especially when your making deals online and talking about big money. Only keep a months worth of emails or less in each contacts folder, archive all the rest and you'll be fine. Do all of these things and you'll always have organized contacts in Outlook.
Keeping everyone you talk to when you do business like I do is hard to do sometimes, since the day of the roll-a-Dex people have still had a hard time keeping it straight who is who, sometimes with terrible results. Things it seems have still not changed, it must be part of the human condition to forever be deeming information not important no matter how important it really is, that is why it is so very important that you have your Contacts Organized properly while using Outlook to send your emails. There are a couple of key tips or tricks that I use to keep Outlook organized and working well for me, the first thing I do is rank my Contacts and keep them in order of importance from most urgent to least urgent to answer. Secondly I give each contact file a memorable name, something that will remind me of that person, remember to try to keep it nice or that may accidentally come out in future conversations with that contact. My third little trick is to always archive files from the main contact file to another file.
I got a lot of my tips and tricks from sites like google.com, and other search engines like google.com, they were all a really big help and can help you too,that is if these tips and tricks are not for you. So lets being with ranking your contacts from most important to least important as far as being time sensitive, more lucrative, or whatever way you want to look at it, put your most important contacts at the top and the ones that can wait at the bottom.
Once you have your tower of importance built, you will start to see how it is easy to keep your Contacts Organized in Outlook. Having seen and done this it is time to start renaming the files to something that will help you remember more about that contact. Start by trying to combine there name with what they do or what they are known for, make sure to keep it nice and keep it clean, unless they are a client you know you can joke around with. I have learned from experience that sometimes the names you create come out later in conversations or emails with that person, so better that it is nice than mean when it does happen.
Now that you have your tower of importance, they are all named and remembered, it is time to clean out all the irrelevant past emails from each contacts file and archive them in a file with the same name and maybe a number 2 after it show that it is a secondary file and only used for reference and recalling past conversations, and you will be safe as long as you don't exceed the Outlook 2GB PST File Max Size. It is always good to keep your past emails in business especially when your making deals online and talking about big money. Only keep a months worth of emails or less in each contacts folder, archive all the rest and you'll be fine. Do all of these things and you'll always have organized contacts in Outlook.